Aptus RD
A system for the reimbursement of corporate expenses.
Aptus RD is a solution with everything you need to manage work trips and expenses in your company.
Record the data in the cloud and enjoy the concept known as “Paperless”, forgetting once and for all every manual process involving receipts and spreadsheets.
Do not waste time with verifications and appointments in writing. Give more time to your administrative team to analyze expenses in a smart way and in line with the company´s compliance area.
Ensure tracking, control possible frauds and unnecessary costs. Everything integrated with our BI solution and any ERP in the market.
Some figures
App (Android and iOS)
Aptus RD has a Mobile Module for every operational routine:
Advance payments
Reports
Approvals of advance payments and expense reports
Visualization of approved/rejected requests
Mobility to your team to do reimbursements
Synchronization with web system
And much more…
Main benefits
It allows for several types of expenses, such as kilometers driven, meals, lodging, transport, among others. All types of expenses can be standardized according to the company´s reimbursement policy.
It allows its use for expenses abroad.
Import of data from credit card bills (Visa, Mastercard, American Express and others) and other sources such as Via Fácil/Sem Parar and Ticket Car, with the possibility of incorporating without the need to type data from things like Uber, 99 Taxi, and other features.
Advanced approval Workflow customizable to the company´s rules, with e-mails sent to inform each stage of the expenses report.
Adequate management of freight costs involved in sales and purchases.
Define the purpose of the trip (commercial, prospecting, technical etc) and prepare a travel plan with real costs.
Screens
Modules and features
Expenses reports
Register expenses to be reimbursed and send them for approval.
Functional registers
Define the business rules according to the company´s expenses reimbursement policy.
Basic registers
They can be integrated with the ERP via import/export routines, making a single source of typing possible.
Identification of alcoholic beverages
Identification of consumption of alcoholic beverages in reimbursement reports and cross-check with the company´s compliance area.
Advance payments
Advance payment of expenses and send them for approval.
Georeferencing
Design itineraries to predict distance to be covered, in kilometers.
Maps API
Indicate the trip´s starting point and destination point to determine distances covered (Km).
Anti-fraud System
Ensure security in reimbursement processes.
OCR
Automatically read payment receipts.
Permanent fund
Another way to control reimbursements.
Reservations
More agility in the booking of tickets and hotel accommodation.
Attachments and photographs
User may include photographs, PDFs or fiscal documents in the expenses reports.
Customized Workflow
Great flexibility in the configuration of approval flows in different levels and values.
Testimonials
TecBan
A world leader in ATMs independent networks, for more than 38 years TecBan has been investing and creating nonstop technological and cutting-edge solutions integrating physical and digital and boosting the Brazilian economic ecosystem, making it more efficient.
In recent years, the company has invested more than 4 billion reais in solutions and products helping social inclusion in Brazil. Here´s a testimonial of one of TecBan collaborators detailing the partnership with Aptus
“Every reimbursement of expenses report from trips used to be made manually and took too long, as the collaborators filling out the reports are spread throughout many different locations in the country – therefore we needed an automated system that could be connected to our ERP, to speed up the arrival of data as well as its analysis. With the implementation of the RD Aptus, we´ve managed an automation in the consolidation and accounting processes, optimizing the processing time for reimbursements. Also, the system is easy to use and has enough flexibility to accommodate the tool.”
Paulo Santos - Phibro
“Connectcom has been using the Aptus RD tool for reimbursement of expenses for more than three years. The system is very stable, secure and it is integrated with our ERP, simplifying internal processes, speeding up payments flow – as we have a large volume of reimbursements and they occur weekly – and register accounting. The support to the tool is efficient and it has totally met our expectations.”
Enio de Souza Júnior - Connectcom
“We use Aptus RD to control reimbursement requests from employees and rendering of accounts of the corporate credit cards. It is nice to unify reimbursement request processes in a single tool, after all it is crucial we have security and compliance in our process. With Aptus we´ve managed to integrate our ERP and we´ve created the automatic registers for payable accounts to be reimbursed. This helps the controller area to have a lesser workload, in addition to reducing the possibility of mistakes, as the registration is not made manually anymore.”
RD Station
“Back when everything was manual, every reimbursement delivered in paper form was accounted for, and so expenses that were not included in the reimbursement policy were registered. Now, the new system is taking users out of their comfort zones, reeducating people and standardizing processes. The system was designed according to our needs and everything we need is being taken care of by the support team. With the implementation of the tool, we correctly control advance payments and rendering of accounts, which are done within our policy. We´ve had a high acceptance of the system in every company within the group, and it has met all our expectations. We recommend Aptus and we are even studying getting another management system for our cash flow.”